Case Study
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Manufacturing
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A Railcar Manufacturer Gains Speed In Supplier Management Processes With Adlib
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A major player in the railcar pooling industry, known for its focus on innovation and efficiency in railcar manufacturing and maintenance, was facing a common but significant challenge: managing documents from a wide range of suppliers. This manufacturer relies on an online supplier portal where suppliers upload key documents—such as specifications and designs—needed by contractors nationwide to service and maintain railcars. The documents—such as specifications, designs, and other essential information—came in multiple formats, creating a logistical nightmare for processing and integrating them into the company’s workflows.
The company’s main hurdles centered around inefficiencies and heavy manual efforts needed to handle diverse document formats from different suppliers. Specifically:
These issues led to delays in new railcar development, higher operational costs, and reduced overall efficiency.
"Sometimes we have drawing packages from the people building rail cars for us that are 300, 400, 500 drawings at a time... Adlib allows [our broad maintenance network] to see that information in PDF format, in a structured and a controlled way." - Supervisor of Technical Services
This railcar manufacturer adopted Adlib's advanced document transformation and automation solution. Adlib provided a robust platform capable of:
The implementation of Adlib’s solution brought on noticeable improvements in the company's operations:
With Adlib embedded in the manufacturer's supplier portal, this company empowered field teams and maintenance staff to access critical information when and where they needed it. This strategic enhancement positioned the company to maintain its competitive edge in the railcar pooling industry and improve service responsiveness nationwide.
"In this industry, if information doesn’t flow smoothly, trains don’t run—it’s that simple.
Without Adlib, teams would be stuck sorting through inconsistent files and delays, trying to get documents into usable formats. With Adlib, everything is streamlined: documents come in ready-to-use, searchable PDFs, so maintenance crews get the information they need right away to keep railcars moving and operations on track." – Adlib Technical Solutions Consultant
Thousands of the world’s largest companies trust Adlib to automate their end-to-end processes when precision, quality, scale, and speed are essential.
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Our engineering teams are constantly creating new schematics and blueprints within AutoCAD or MicroStation which need to be managed and archived. These CAD files would have far too many layers if they were not rendered so they need to be processed through Adlib first. Adlib delivers excellently converted AutoCAD renditions, which is highly important to us. These can be complex images so accurately transferring the detail is critical.
I do view Adlib as being a stronger solution than others.
Adlib is likely the best option on the market today. Adlib does a great job processing huge volumes with strong quality. Adlib is constantly online and processing files nightly 24/7. Our organization can’t really function without Adlib being operational, it is heavily embedded in the work we do.
Many people drop documents in a folder which is monitored by Adlib. Anything that is placed in our vault must first go through Adlib, so they eventually get their hands on basically any document we receive or create.
All the documents we are rendering are signed certificates ensuring that ships have been appropriately inspected. Our documents are relatively large and contain charts, graphs, and drawings. We want these rendered correctly and concisely so each certificate is accurate and professional looking. Adlib helps to add our logos, a watermark, and make the entire certificate look that much more professional. The fact that the renderings are really clean and well-formatted is a key benefit of Adlib.
When we made the decision to change rendering solutions back in 2016, we looked towards 3 separate vendors. Overall, Adlib seemed more mature as a software option.
We process all digital insurance claims through Adlib. The documents for claims can be quite robust, and commonly need to be files from many parties like police reports, fire and safety documents, and images.
I like that Adlib has designed a fairly niche product within the PDF rendering space. It is very good at what it does while remaining accurate and fast.
We initially looked at OpenText, but it didn’t meet our upfront requirements. I would happily give Adlib a positive referral. They deserve a 10 out of 10, as I view them as the strongest option available.
Adlib is integrated with Enovia, our active quality management tool. Every file type is rendered through Adlib as all materials are required to be stored as PDFs. The files we are processing can be a mixture of different things such as product specifications, ingredients, formulas, raw materials used in products, or specifics of packaging.
The majority of the documents we are rendering through Adlib are preclinical study reports, new drug developments, and general clinical documents. Due to how heavily regulated life sciences is, 100% of our documents are required to be transferred to and stored as a PDF. Working with the likes of Adlib keeps us complaint.
Adlib is fully embedded within M-Files. They have paired very well with each other which has kept us happy. When we were selecting Adlib, a key reason we did so was due to Adlib telling us how easily their software partners with other systems.