Adlib's advanced process automation, enhancing efficiency across lease acquisitions, maintenance operations, and refining processes. Elevate operational excellence, ensure compliance, and drive sustainable growth in a rapidly evolving energy landscape.
Leverage automation to optimize energy production, maintenance, and refining operations, ensuring compliance with regulatory standards and maximizing operational efficiency and sustainability.
Automate the collection, organization, and review of standard operating procedures, improving standardization while ensuring compliance with workforce and safety standards.
Enhance maintenance efficiency with automated documentation, data extraction, and compliance checks, ensuring operational continuity and safety.
Streamline refining operations with automated document management and data insights, improving efficiency, safety, and compliance with industry standards.
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Revolutionize your maintenance operation with streamlined processes that allow for your organization’s peak performance and compliance.
Optimize the efficiency and safety of your refining operations with advanced documentation and compliance strategies.
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“I would happily give Adlib a positive referral. They deserve a 10 out of 10, as I view them as the strongest option available.” – Sr. System Analyst
This energy company faced significant challenges in managing and processing a diverse range of documents, including various formats and CAD files, within their existing document management system. The manual processes required for document ingestion, conversion, and compliance creation were time-consuming and prone to errors, leading to inefficiencies and inconsistencies. Ensuring standardized regulatory reporting and compliance with data retention and operating procedures was difficult, impacting both internal operations and interactions with external stakeholders and regulatory bodies.
The company integrated Haistaq into their existing document management system. This integration enabled the automatic ingestion, conversion, and creation of compliant documents from various formats and CAD files, streamlining accessibility across the organization, external stakeholders, and regulatory bodies. The highly automated process required minimal human intervention, ensuring consistent and standardized regulatory reporting and compliance with data retention and operating procedures. As a result, this energy giant achieved greater efficiency, reduced errors, and enhanced their ability to meet regulatory requirements, improving overall operational effectiveness and stakeholder satisfaction.
Nuclear power leader ensures enterprise-wide compliance with Nuclear Regulatory Commission
To comply with the Nuclear Regulatory Commission’s (NRC) requirements to archive all documentation in a specific PDF format for 60 years, the company used manual workflows to convert volumes of Excel and Word reports and JPEG and TIFF graphs and charts. This labor-intensive workflow resulted in delays, format errors, and growing overhead.
Adlib's seamless integration with the company's Dassault PLM system streamlined the archival process by automatically converting documents into compliant PDF formats, complete with precise formatting elements such as headers and footers. This automation not only ensured standardized compliance, significantly reducing the risk of fines, but also eliminated manual labor and ballooning labor costs. The solution adeptly met the demands of both volume and scalability, enhancing overall business efficiency and document-management efficacy.
Oil extraction giant saves millions by streamlining engineering workflows
High Volumes of engineering drawings needed to be converted to PDFs. This led to intensive manual administrative work by engineering teams, growing IT costs to accommodate growing AutoCAD licensing needs, frustrating workflow practices, slow critical data exchange and an increased risk of non-compliance.
This organization phased out Documentum and implemented the Bentley and Adlib solution across the enterprise to automate previously manual document workflows. This strategic move yielded significant financial and operational benefits: a $200k saving in AutoCAD licensing costs, $1 million in savings as a result of freeing up 25% of engineers’ time from administrative tasks, enhanced server capacity with decreased AutoCAD support required from IT, standardized processes for long-term data retention, and sweeping risk reduction thanks to increased automation throughout the company.
Adlib works across your entire organization’s disparate data sources to read and distill all your critical documentation, from any source. It then automatically converts it all into machine-readable and compliant documents of record, and finally, deposits those standardized documents into a central database in submission- and archive-ready formats.
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Our engineering teams are constantly creating new schematics and blueprints within AutoCAD or MicroStation which need to be managed and archived. These CAD files would have far too many layers if they were not rendered so they need to be processed through Adlib first. Adlib delivers excellently converted AutoCAD renditions, which is highly important to us. These can be complex images so accurately transferring the detail is critical.
I do view Adlib as being a stronger solution than others.
Adlib is likely the best option on the market today. Adlib does a great job processing huge volumes with strong quality. Adlib is constantly online and processing files nightly 24/7. Our organization can’t really function without Adlib being operational, it is heavily embedded in the work we do.
Many people drop documents in a folder which is monitored by Adlib. Anything that is placed in our vault must first go through Adlib, so they eventually get their hands on basically any document we receive or create.
All the documents we are rendering are signed certificates ensuring that ships have been appropriately inspected. Our documents are relatively large and contain charts, graphs, and drawings. We want these rendered correctly and concisely so each certificate is accurate and professional looking. Adlib helps to add our logos, a watermark, and make the entire certificate look that much more professional. The fact that the renderings are really clean and well-formatted is a key benefit of Adlib.
When we made the decision to change rendering solutions back in 2016, we looked towards 3 separate vendors. Overall, Adlib seemed more mature as a software option.
We process all digital insurance claims through Adlib. The documents for claims can be quite robust, and commonly need to be files from many parties like police reports, fire and safety documents, and images.
I like that Adlib has designed a fairly niche product within the PDF rendering space. It is very good at what it does while remaining accurate and fast.
We initially looked at OpenText, but it didn’t meet our upfront requirements. I would happily give Adlib a positive referral. They deserve a 10 out of 10, as I view them as the strongest option available.
Adlib is integrated with Enovia, our active quality management tool. Every file type is rendered through Adlib as all materials are required to be stored as PDFs. The files we are processing can be a mixture of different things such as product specifications, ingredients, formulas, raw materials used in products, or specifics of packaging.
The majority of the documents we are rendering through Adlib are preclinical study reports, new drug developments, and general clinical documents. Due to how heavily regulated life sciences is, 100% of our documents are required to be transferred to and stored as a PDF. Working with the likes of Adlib keeps us complaint.
Adlib is fully embedded within M-Files. They have paired very well with each other which has kept us happy. When we were selecting Adlib, a key reason we did so was due to Adlib telling us how easily their software partners with other systems.
Use these expert insights in your evaluation of document rendering platforms to uncover the complexities of document conversion and determine the key capabilities your ultimate choice must have.
Best Practices For An Effective Document Archival
3 Ways You Can Standardize Corporate Compliance
7 Ways Documents Of Record Ensure Compliant & Audit-Ready Enterprise Repositories
Adlib Software helps organizations meet compliance and governance requirements by implementing a set of business rules upon ingesting documents across several formats to deliver a “document of record”. These business rules define the creation of a custom header-footer, watermarks and the auto-generation of a table of contents, besides combining multiple formats into a single readable-searchable PDF. The result is an audit ready document that meets compliance and governance requirements. In addition, Adlib Software’s Transform Platform also implements document security and archival features when rendering documents of record to be in compliance with such policies resident within an organization. Finally, it also provides audit trails and reporting capabilities to help organizations track and monitor document activity.
Adlib Software is ideal for industries that generate large volumes of unstructured data that has to be managed to mitigate compliance, operational, audit and regulatory risks. Major industries use that to leverage our capabilities are as follows:
In addition, Adlib Software is also useful for any organization that needs to manage and analyze large amounts of data in various formats.