The Adlib team and I are always preaching about adding value to your current ECM investment. Enterprises have complex requirements when it comes to content management, and it’s unlikely that an out-of-the-box solution will ever be perfect for anyone. That’s why more and more organizations are opting to extend their current ECMs or PLMs by adding products by way of a connector.
Enterprises often face complex content management requirements, making it improbable for an out-of-the-box solution to perfectly fit their needs. Consequently, many organizations choose to extend their current ECMs or Product Lifecycle Management (PLM) systems by integrating additional products through connectors. This approach can be more effective and economical compared to introducing entirely new systems that may not align with the existing architecture.
AIIM advises organizations to first examine their existing ECM solutions to identify how to maximize the investment. By finding products and services that connect seamlessly with the current ECM, companies can avoid unnecessary expenditures on training IT staff for new systems and minimize the burden on end-users who may not have the bandwidth for technical complexities.
While ECMs offer robust functionality and support organizational workflows and content management, they often lack certain critical features such as archiving, records management, and advanced rendering. SharePoint, in particular, has been noted for its challenges in Document Output Management.
Instead of resorting to secondary ECMs, organizations should explore how their current systems can be further extended with add-ons and connectors. This strategy not only optimizes the existing investment but also streamlines IT operations and enhances user experience.
By taking a closer look at what the current ECM system can achieve and how it can be augmented, organizations can achieve a more efficient and cost-effective content management strategy. This approach benefits IT departments, end users, and ultimately, the organization's bottom line.
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