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A Global Engineering Leader Saves Millions By Increasing PLM Efficiency By 10% With Adlib
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A leading engineering, procurement, construction, and installation (EPCI) company sought to streamline their Product Lifecycle Management (PLM) processes to improve collaboration and efficiency across their enterprise while simplifying regulatory submissions and compliance with the Saudi Arabian regulations. To achieve this, the company partnered with Adlib Software, a leading provider of document transformation solutions, to replace Adobe and legacy manual processes used for converting thousands of manuals and schematics.
Inefficient Document Management: Their existing document management system lacked the capability to automatically convert forms, checklists, and drawings generated by their home-grown PLM system into searchable, accessible, and dynamic PDF formats.
Time-Consuming CAD to PDF Conversion: Their engineering team was investing billable hours into time-consuming processes of converting multi-layer, complex CAD files to sharable and searchable PDFs, creating communication and project bottlenecks.
Lack of Standardization in Regulatory Submissions: The company struggled with maintaining consistent document formats and standards across the enterprise, leading to inefficient and rejectionprone regulatory reporting, increasing project delays and costs.
Adlib Software provided a comprehensive document transformation solution that connected into their PLM and OpenText systems, enabling the capture and conversion of a variety of PLM documentation, from checklists to forms to engineering CAD drawings, into PDFs as mandated by the local Ministries. Adlib’s technology became the centerpiece that ensures the company’s documents are searchable, accessible and submission-ready, as well as ensured consistent document formats and standards across the operations.
Increased PLM Efficiency: By automating the conversion of PLM-generated documents into universal PDF formats, Adlib’s solution reduced manual effort and increased PLM efficiency by 10%, saving millions of dollars downstream from reduced delays and errors.
Improved Information Sharing: The searchable and accessible PDFs enabled easy access to critical information, reducing the time spent searching for documents and enhancing decision-making processes. This allowed company’s teams to focus on core tasks, resulting in accelerated project timelines.
Streamlined Compliance Reporting: Adlib’s solution ensured consistent document formats and standards, streamlining compliance with industry mandates, reducing delays in regulatory reporting, and ensuring compliant operations.
Thousands of the world’s largest companies trust Adlib to automate their end-to-end processes when precision, quality, scale, and speed are essential.
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Our engineering teams are constantly creating new schematics and blueprints within AutoCAD or MicroStation which need to be managed and archived. These CAD files would have far too many layers if they were not rendered so they need to be processed through Adlib first. Adlib delivers excellently converted AutoCAD renditions, which is highly important to us. These can be complex images so accurately transferring the detail is critical.
I do view Adlib as being a stronger solution than others.
Adlib is likely the best option on the market today. Adlib does a great job processing huge volumes with strong quality. Adlib is constantly online and processing files nightly 24/7. Our organization can’t really function without Adlib being operational, it is heavily embedded in the work we do.
Many people drop documents in a folder which is monitored by Adlib. Anything that is placed in our vault must first go through Adlib, so they eventually get their hands on basically any document we receive or create.
All the documents we are rendering are signed certificates ensuring that ships have been appropriately inspected. Our documents are relatively large and contain charts, graphs, and drawings. We want these rendered correctly and concisely so each certificate is accurate and professional looking. Adlib helps to add our logos, a watermark, and make the entire certificate look that much more professional. The fact that the renderings are really clean and well-formatted is a key benefit of Adlib.
When we made the decision to change rendering solutions back in 2016, we looked towards 3 separate vendors. Overall, Adlib seemed more mature as a software option.
We process all digital insurance claims through Adlib. The documents for claims can be quite robust, and commonly need to be files from many parties like police reports, fire and safety documents, and images.
I like that Adlib has designed a fairly niche product within the PDF rendering space. It is very good at what it does while remaining accurate and fast.
We initially looked at OpenText, but it didn’t meet our upfront requirements. I would happily give Adlib a positive referral. They deserve a 10 out of 10, as I view them as the strongest option available.
Adlib is integrated with Enovia, our active quality management tool. Every file type is rendered through Adlib as all materials are required to be stored as PDFs. The files we are processing can be a mixture of different things such as product specifications, ingredients, formulas, raw materials used in products, or specifics of packaging.
The majority of the documents we are rendering through Adlib are preclinical study reports, new drug developments, and general clinical documents. Due to how heavily regulated life sciences is, 100% of our documents are required to be transferred to and stored as a PDF. Working with the likes of Adlib keeps us complaint.
Adlib is fully embedded within M-Files. They have paired very well with each other which has kept us happy. When we were selecting Adlib, a key reason we did so was due to Adlib telling us how easily their software partners with other systems.